HubSpot Maintenance & Coaching Solution

Get the most out of your investment. Ensure your HubSpot portal is maintained and streamlined to maximize your team's efficiency and impact.

DIGI HubSpot Coaching Solutions

Who is this for?

The Hubspot Maintenance and Coaching Solution is perfect if you:

  • Want the peace of mind that comes from knowing a dedicated individual is handling all the technical work to keep your HubSpot portal running smoothly
  • Would benefit from regular guidance on how your team can better utilize HubSpot

Why do I need this?

You have invested in a powerful tool but...

Proactive maintenance and technical work will stretch your bandwidth thin.

With Digitopia's solution, you get the technical maintenance handled and the expertise of someone added to your team who knows HubSpot through and through.

How does it work?

You get 1 HubSpot specialist working in your account every week and a 1-hour coaching call with a HubSpot and RevOps strategist to talk through...

  • Your biggest challenges in HubSpot
  • Coaching on new product features
  • Guidance on an active campaign

Find the full scope of work here »

Build Complex Email Nurturing Workflows
We configure your technical settings
Analytics, Redirects, Etc.
We configure your server settings

Can't my team just do this?

Absolutely, you can do routine maintenance in-house and stay up-to-date on HubSpot's latest features and product rollouts. 
(No joke, we encourage all of our clients to do so, it's important.)

We developed this solution because this work is the first to drop when bandwidth gets tight which is when it's needed the most.

Plus, it's more than just maintenance...

You have the undivided attention of a HubSpot Strategist to work through challenges and ongoing campaigns. We love seeing how we can utilize HubSpot's capabilities to resolve your bottlenecks.

Focus on the important levers

Get ongoing strategic guidance on how HubSpot can best support your team and processes effectively.

Explore the Monthly Benefits of the Hubspot Maintenance & Coaching Solution

Regular maintenance for...
optimal performance

Relax in the confidence of knowing you have an expert routinely monitoring and maintaining the health of your HubSpot portal.

Key Benefits

HubSpot Maintenance  by Digitopia

1. Weekly Technical Maintenance

Productivity, automation, business intelligence, forecasting are just some of the benefits you gain with HubSpot, but like any high-performance tool, regular maintenance is a must to maintain performance. With this solution, you have technical eyes regularly checking the site's performance so you know any errors are quickly resolved.

HubSpot Strategy and Coaching by Digitopia

2. Ongoing Strategic Coaching

Once a month you will have a coaching call with your HubSpot and RevOps strategist. Your strategist will help you overcome your biggest challenges from a RevOps or HubSpot lens. This means you will receive Digitopia playbooks and guidance through your challenges and how HubSpot can streamline your solution.


HubSpot Maintenance & Coaching Solution

3. Full Access to Digitopia's Playbooks

Get full access to our playbook library the Digitopia utilizes when carrying out inbound and outbound efforts.

Each playbook includes the steps Digitopia takes and the assets we use to develop and carry out a campaign successfully.


Full Scope of Work:

Weekly portal system check


Monthly site speed report


Monthly keyword ranking report


Ongoing CRM contact database maintenance:

  • Resolve contact record duplicates
  • Identify and remove "Hard Bounced" contacts
  • Maintain Sanitization lists

Resolve workflow sync errors

  • Identify and troubleshoot occurrences of sync errors in your automated workflows
  • Errors outside of the HubSpot will be reported

List and Workflow organization - Segment contact lists and workflows by function into an easily managed folder hierarchy.


Resolve CRM integration sync errors


Resolve HubSpot-hosted SEO errors

  • Conduct regular SEO health checks and address any HubSpot-based errors
  • Errors outside of the HubSpot will be reported

Full access to Digitopia’s inbound & Outbound Playbooks


Full access to Digitopia’s RevOps playbooks


1-hour monthly coaching call with a HubSpot and RevOps strategist - On each call, they’ll help you overcome your biggest HubSpot and RevOps challenges and coach you through continuously optimizing your Hubs.




Ready for expert help from a HubSpot Diamond partner?

Book time with a RevOps expert »

Frequently Asked Questions

Digitopia HubSpot Directory Reviews

We get 5-star reviews on the HubSpot Solutions Partner Directory

Kendra and the Digitopia team provided incredible support for our switch to HubSpot. We were merging contacts and marketing tools from 5 different databases. Their team handled all the integrations and set us up in a way that allowed us to immediately activate and communicate with our database in a way we were never able to before. I highly recommend them as a set up partner and look forward to working with them on an ongoing basis to get the most out of the system.

- Justin Kürn, The Friedman Learning Group

Digitopia is the real deal. We had the awesome opportunity to work with them through designing our business architecture, brand alignment and website design. Frank has an exceptional gift and true fire for what he does, a rare combination. Through our consulting engagement, Digitopia has helped us be well positioned to scale further and faster. Jump at the opportunity to work with them, you won’t regret it!

- Melissa S., Velvet Suite

Digitopia is an incredible agency. Every single member I spoke to was well-versed in their respective area and provided invaluable guidance to my small business. Not only did their strategy supersede my expectations, but they were all so kind. Truly white-glove service! If you're looking for a talented team that actually shows results AND are overall great people to work with, highly highly recommend.

- Sierra Dowd, 98Society

I had a great experience working with the Digitopia team. We engaged with them on, what was I am sure for them, a relatively small project, but for us, was of big importance. They never made us feel small or unimportant at all. Being new to HubSpot, they helped answer a lot of questions and figure out many things that a newbie needs to do to set off on the right foot, plus solved the problem we showed up on their doorstep with. Thanks so much, Digitopia!

- Erin L., Cooleaf